MiLB Associates Program - Associate, Special Events & Trade Show Services

    • Job Tracking ID: 512905-706633
    • Job Location: Saint Petersburg, FL
    • Job Level: Student/Internship
    • Level of Education: BA/BS
    • Job Type: Internship
    • Date Updated: October 14, 2019
    • Years of Experience: Less Than 1 Year
    • Starting Date: January 14, 2019
    • Starting Date: 01/13/2020
Invite a friend
facebook LinkedIn Twitter Email

Job Description:

The MiLB Associates Program offers an immersive baseball leadership experience to post-graduate students, enhancing their understanding of Minor League Baseball operations through a valuable, hands-on opportunity with the league office and our clubs. This paid internship program begins with orientation in January and concludes with a team project presentation and attendance at the Baseball Winter Meetings in December. The goal of this program is to prepare entry-level professionals for a career in sports, especially Minor League Baseball. During this year-long program, Associates will gain an in-depth understanding of the department in which they are assigned and exposure to all other aspects of Minor League Baseball.

The Associate, Special Events & Trade Show Services will support the Special Events & Programming department with the preparation and execution of Minor League Baseball (MiLB) special events with a focus on Trade Show Services.

Reports to: Manager, Event Partners & Trade Show Services
Status: Intern (Temporary, Full-time)
Classification: Non-Exempt
Location: St. Petersburg, FL
Work Hours: Up to 40 hours/week
Start Date: January 13, 2020
End Date: December 18, 2020

Essential Functions:

  • Travel, attend and work as a respectable representative at the MiLB Innovators Summit and Baseball Winter Meetings (BWMs); greet guests and maintain professionalism during events.
  • Maintain and organize databases related to the trade shows and prospective companies.
  • Assist with collecting and enforcing liability insurance requirements for exhibitors and partners of the MiLB Innovators Summit and Baseball Trade Show.
  • Collect and organize information related to exhibitor listings for materials distributed at the MiLB Innovators Summit and Baseball Trade Show.
  • Work closely with Special Events team to assist with attendees, exhibitors and partners; field calls and provide customer service.
  • Provide assistance to Special Events team to coordinate registration and housing for Innovators Summit and Baseball Winter Meetings through internal database.
  • Assist with various administrative activities leading up to events and while on-site.
  • Proofread and provide input on various websites and print copy.
  • Collate various information and worksheets to provide analytical data to Special Events team.
  • Assist team with event social media strategies by contributing perspective and setting up arranged social schedules.
  • Assist with planning of internal events such as Minor League Baseball University, league meetings and staff functions; including creating event orders, room sets, agendas, etc.
  • Contribute to content pertaining to e-newsletters, including coding content and graphics (code training will be provided).
  • Assist with creating processes and content related to event partnerships for the Innovators Summit and Baseball Winter Meetings.
  • Assist with MiLB Charities; projects could include execution of league-wide initiatives, assisting with initiative reporting, assisting with development, item collection and execution of MiLB Charities auctions.
  • Actively participate in all MiLB Associates Program activities and projects.
  • Perform other departmental and company-wide tasks and projects as assigned.

Experience and Skills:

Education & Experience:

  • Bachelor’s degree in a related area of study
  • Experience with event planning, HTML coding, proofreading, Adobe systems, Social Media and MS Access, MS Office preferred

Skills & Attributes:

  • Customer service, organizational and oral and written communication skills required
  • Detail-oriented with high degree of accuracy
  • Ability to multi-task between projects

Additional Notes:

  • Must be able to be present in St. Petersburg, Florida for duration of 2020 MiLB Associates Program (January 13, 2020 to December 18, 2020)
  • Must be available to travel to the MiLB Innovators Summit and Baseball Winter Meetings
  • Must be physically present at work location during required business hours
  • Professional office environment; this position uses standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines
  • Primarily sedentary role; however, some filing required including the ability to lift files, open filing cabinets and bend or stand on a stool or lift up to 40 pounds as necessary
  • Must be able to successfully pass a background screening and social security verification

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities and qualifications required of employees to do this job.


Minor League Baseball is an Equal Opportunity Employer