MiLB Associates Program - Associate, Special Events

    • Job Tracking ID: 512905-706645
    • Job Location: Saint Petersburg, FL
    • Job Level: Student/Internship
    • Level of Education: BA/BS
    • Job Type: Internship
    • Date Updated: October 14, 2019
    • Years of Experience: Less Than 1 Year
    • Starting Date: January 13, 2020
    • Starting Date: 01/13/2020
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Job Description:

The MiLB Associates Program offers an immersive baseball leadership experience to post-graduate students, enhancing their understanding of Minor League Baseball operations through a valuable, hands-on opportunity with the league office and our clubs. This paid internship program begins with orientation in January and concludes with a team project presentation and attendance at the Baseball Winter Meetings in December. The goal of this program is to prepare entry-level professionals for a career in sports, especially Minor League Baseball. During this year-long program, Associates will gain an in-depth understanding of the department in which they are assigned and exposure to all other aspects of Minor League Baseball.

The Associate, Special Events  assists the Special Events & Programming department with the preparation and execution of Minor League Baseball (MiLB) special events with a focus on registration and housing.

Reports to: Manager, Special Events & Affiliate Programming
Status: Intern (Temporary, Full-time)
Classification: Non-Exempt
Location: St. Petersburg, FL
Work Hours: Up to 40 hours/week
Desired Start Date: January 13, 2020
End Date: December 18, 2020

Essential Functions:

  • Travel, attend and work as a respectable representative at the MiLB Innovators Summit and Baseball Winter Meetings (BWMs); greet guests and maintain professionalism during events.
  • Assist with planning of internal events such as Minor League Baseball University, league meetings and staff functions; create event orders, room sets, agendas, etc.
  • Manage 2020 MiLB Courtesy Pass requests and distribution for MiLB and MLB clubs and league offices.
  • Work closely with Special Events team to coordinate registration and housing for Innovators Summit and Baseball Winter Meetings through internal database.
  • Distribute registration materials to attendees before event, field calls and provide customer service to attendees on questions pertaining to event; process registration and housing forms by collecting and organizing mail and email applications.
  • Assist team with event social media and marketing strategies by contributing perspective and setting up arranged marketing schedules.
  • Contribute to content pertaining to e-newsletters, including coding content and graphics (code training will be provided).
  • Assist Manager, Special Events & Affiliate Programming with internal programming throughout the year.
  • Assist with various administrative activities leading up to events and while on-site.
  • Proofread and provide input on various websites and print copy.
  • Collate various information and worksheets to provide analytical data to Special Events team.
  • Collect information (surveys, social engagements, etc.) and assist in creating post-event reports on each initiative.
  • Assist with MiLB Charities; projects could include execution of league-wide initiatives, assisting with initiative reporting, assisting with development, item collection and execution of MiLB Charities auctions.
  • Actively participate in all MiLB Associates Program activities and projects.
  • Perform other departmental and company-wide tasks and projects as assigned.

Experience and Skills:

Education & Experience:

  • Bachelor’s degree in a related area of study such as hospitality, sports management, communications, business, or marketing.
  • Experience with event planning, social media, Adobe systems, HTML coding, proofreading, MS Access, and MS Office, preferred.

Skills & Attributes:

  • Strong desire to work in Minor League Baseball.
  • Customer service, organizational and oral and written communication skills required.
  • Detail-oriented with high degree of accuracy.
  • Ability to multi-task between projects.

Additional Notes:

  • Must be able to be present in St. Petersburg, Florida for duration of 2020 MiLB Associates Program (January 13, 2020 to December 18, 2020)
  • Must be available to travel to the MiLB Innovators Summit and Baseball Winter Meetings
  • Must be physically present at work location during required business hours
  • Professional office environment; this position uses standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines
  • Primarily sedentary role; however, some filing required including the ability to lift files, open filing cabinets and bend or stand on a stool or lift up to 40 pounds as necessary
  • Must be able to successfully pass a background screening and social security verification

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities and qualifications required of employees to do this job.

Minor League Baseball is an Equal Opportunity Employer