Specialist, Payroll & Benefits

    • Job Tracking ID: 512905-725089
    • Job Location: Saint Petersburg, FL
    • Job Level: Any
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: February 24, 2020
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
    • Starting Date: As Soon As Possible
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Job Description:

The Specialist, Payroll & Benefits administers Minor League Baseball’s employee payroll and benefits processes. The Specialist also maintains MiLB’s employee information integrity and assists with the organization and coordination of human resources and finance department projects and processes.

Reports to: Director, Human Resources & Controller

Status: Full-time

Classification: Exempt

Location: St. Petersburg, FL

Essential Functions:

Payroll & Benefits

  • Process payroll for the National Association of Professional Baseball Leagues (NAPBL), Gulf Coast League (GCL), and various Umpire programs.
  • Provide guidance to employees on all payroll questions, update data accordingly and ensure proper record retention.
  • Process employee payroll deductions, expense reimbursements, and other payroll changes.
  • Ensure year-end W2 verification and distribution.
  • Administer employee benefits programs, including health, flexible spending accounts, dental, vision, accident and disability, life insurance, retirement, and wellness benefits.
  • Coordinate annual benefits enrollment meeting and process.
  • Work with providers to assist employees with benefits related questions and issues.
  • Track FMLA and other leave and time off policies as necessary.
  • Manage employee expense reimbursement processes.
  • Ensure distribution of required employee notices.
  • Reconcile insurance bills on a monthly basis, working with finance department as needed.
  • Assist in the annual renewal process of any applicable benefits plans.
  • Maintain employee benefits files and ensure benefits enrollments, changes, and terminations are entered appropriately in benefits and payroll systems.

Information Systems

  • Organize, maintain and update employee HRIS data as needed.
  • Create new employee electronic files; ensure all new hire items are complete and employee records are filed correctly and kept confidential.
  • Point of contact on requests for employment verifications, garnishments, unemployment claims, reemployment assistance, and other HR related matters.
  • Assist with implementation of new HRIS; continuously assist with evaluating systems and processes for efficiency and effectiveness.
  • Assist with development and maintenance of HR and Finance SharePoint site and pages.

Additional Duties

  • Assist with new-hire onboarding including completing background checks, administering employee handbook and ensuring all necessary paperwork is completed and filed appropriately.
  • Other tasks and projects as assigned by the HR Director or Controller.

Experience and Skills:

Education & Experience:

  • Bachelor's degree in Human Resources, business or related field of study required
  • PHR and/or SHRM-CP certification(s) preferred
  • 1-2 years’ professional experience required
  • Experience in Human Resources, payroll or benefits preferred
  • Experience in Human Resources Information System (HRIS) and payroll systems preferred
  • Proficiency in MS Office Suite required

Skills & Attributes:

  • Strong organizational and administrative skills
  • Strong attention to detail with high degree of accuracy
  • High level of integrity; ability to maintain confidentiality and use discretion with sensitive issues
  • Ability to interact with individuals from diverse levels within the organization and to provide excellent customer service
  • Organizational, interpersonal, oral and written communication skills required
  • Commitment to embracing diversity within the workplace
  • Ability to work autonomously and in a team environment
  • Ability to coordinate simultaneous project deliverables, prioritize and meet required deadlines

Additional Notes:

  • Minimal travel is expected in this position
  • Must be physically present at work location during business hours
  • Must be able to successfully pass a background screening and social security verification